Effective and appropriate record keeping is a fundamental part of a school’s operations. Specifically, maintaining thorough records is an important part of a school’s efforts to track student progress, monitor attendance, ensure smooth transitions, enable a continuation of services during student transfers, coordinate services and maintain accountability for programs and services.

The First Nations Schools Association (FNSA) and First Nations Education Steering Committee (FNESC) have prepared this Handbook in an effort to assist schools in adopting and maintaining student records in ways that reflect effective practice and that meet their needs.  The Handbook provides information related to student files, confidentiality, and student record policies and procedures.

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Sample forms are included as attachments to this Handbook.  These forms are intended as suggestions; they can be adapted as necessary to make them useful for each school. Schools also are encouraged to personalize the forms with school logos, etc.

PERMANENT STUDENT RECORD FORM

STUDENT REGISTRATION FORM

STUDENT SERVICES SUMMARY FORM

PARENTAL CONSENT FOR RELEASE OF CONFIDENTIAL INFORMATION

MEDICAL FORM SAMPLE

STUDENT RECORDS POLICY SAMPLE

PRIVACY POLICY SAMPLE